Jane Comben

Minutes Tuesday 13 May 2025
7:30 –9:00 pm RSA Wairaka Rd

Attending: Paul FitzGerald, Judith Frost-Evans (Via Zoom), Jane Comben, Nikky Winchester, Cr Josh Trlin, Margaret Blair
Apologies: none
Community Member: Moira Lawler

He timatanga: Whakataka te hau
Whakataka te hau ki te uru
Whakataka te hau ki te tonga
Kia mākinakina ki uta
Kia mātaratara ki tai
E hī ake ana te ataakura
He tio, he huka, he hauhunga

Tīhei Mauri Ora
Cease the winds from the west
Cease the winds from the south
let the breeze blow over the land
Let the red tipped dawn come
with a sharpened air,
A touch of frost, a promise of a
glorious day

Last month’s minutes a true and accurate representation

Moved Nikky / seconded Paul. All in favour. Carried.

Council updates

PCC –

Josh will be here until the election. Here till 8.15.

Te Puna Korero committee meeting.

Alcohol review and keeping animals bylaw.

Alcohol

Looking at high level alcolhol policy.

More restrictions on off licence locations (not on license).

Animals

More restrictions on cats, fewer on bees.

Bees – More bees in residential environments up to 4 hives unless it will create a nuisance.

Cats – added to restrictions. Registration and compulsory chipping. Doesn’t have resources to enforce but should make a difference.

Chickens – more permissive. Proposing allowing up to 10 hens. Allowance for more in some circumstances. None in city. Roosters allowed just in rural areas.

Annual plan and water reform proposals – consultation submissions next week.

Annual plan is passed to strike the rates. Projecting 15% Consulting on some suggestions to get it 7.75%. Judith – asking about budget for beach signage. Update signage accurate signage dogs, penguins etc. Josh will look into it. With cost pressures most things not considered urgent are on hold.

Freedom camping bylaw

Slowed down process as what supplied wasn’t fit for purpose. Contractor did the work but not suitable. Having another workshop. Either come back with more suggestions or just not have a bylaw (Wellington doesn’t have one).

Plunket Rooms

From previous minutes. 6 April submissions close. Hearing June, decisions and deliberations in July. Likely to be 5th or 12th or 26th. Moira is doing a submission.

Waste water tank

Not sure when completed but getting there.

Brendon beach rubbish bin

Residents unhappy with bin location as they’re picking up rubbish and people don’t walk 100m. Josh saying these operational stuff gets decided without councillors.

Josh says probably best to send complaint to enquiries email address and provide photo evidence of increased litter etc. and ask to attention to Wendy. Josh will also follow up if you get no response.

GWRC –

none

Matters arising

None

Financial report as at 11 May 2025

BNZ		$ 13287.06
Income:		
$8.64		Interest
$686.00	Korero Adverts
$2113.00	CGFF Hutt Mana Grant #

Expenditure:	
4$678.50	Korero
$351.08	CGFF Catering
$145.00	CGFF Rongoa Plants
$30.00		CGFF Pea Straw
$84.95		CGFF Project Screws		

Invoices – Overdue 
$500.00	CGFF

Account balances as at 11 May 2025
Res Assn 000	$462.58
He Ara 001	$87.67
CGFF 002	$2485.18
Kōrero 066	$229.27
Climate 083	$0.01
Surf Seat 067	$174.73
On Call Acct	025	$9847.62	
					CGFF		$3000.00 On Hold
					He Ara	$5000.00  Donation
					Korero	$1700.00  On Hold
					Residents	$147.62  Interest

# Grant for Aon Insurance ($720)  Compost and Storage ($1400	)			
________________________________________________________________
Action Notes:
MAY
•	Accountability Report to Pelorus Trust for Nov 2024 grant acknowledged.
•	Copy of invoice issued by CGFF to Palmers required from CGFF
•	Iain MacLean authorisation deleted from BNZ account
•	New signatory required for BNZ
•	Costings for other CGFF projects

APRIL
•	Korero – Overdue invoices to be followed up Paid
•	Copies of Funding Applications to treasurer Received
•	Honorarium Korero designer (Moira says Anne is asked regularly but doesn’t want it)
•	All invoices to be issued by the treasurer. Garden noted

Moved Margaret / seconded Paul. All in favour. Carried

Correspondence

Sat 22 March

We discussed the info in Placemaking & community followup on EM discussion.

What they’re doing around EM.

(Paul to talk to Matt Meladonis about having another event)

29 April

From: Jodi Watene

Subject: Porirua Community Leaders Forum – June 2025

Date: Saturday 14 June 2025

Time: 1:00 PM – 4:00 PM

Request to RSVP either way

(Paul to respond – forward onto Paul)

27 April

From: tiana

Subject: Aerosol can recycle

Asking if we recycled these. Responded they try sustainability trust.

20 April

From: Board Trustees Board

Subject: School and Community Hall

Explaining their position on the Hall, current and upcoming disruption/works and intention to keep in touch with RA and other community groups.

(The new principal came to Anzac Service at 8am which was very gracious)

15 April

From: Alice Machin Kiwirail

Subject: Pukerua Bay rail works, Easter & ANZAC

Information about upcoming works

13 April:

From: Flying Colours

Subject: Invoice INV-3885 from FLYING LASER COLOURS (1994) LIMITED for Pukerua Bay Newsletter

(left for Korero members to sort)

8 April

From: secretary parematara

Subject: Paremata Residents Association PO Box cancellation

Replacement address

8 April

From: Tim Costley

Subject: RE: Anzac Service this year

And 10 April

From: Alanna Gorin

Thanking for response and offering Tim’s services at Anzac Service.

(Left for Yvonne to decide)

10 April

From: Judith Frost-Evans (forwarded info)

Subject : Forwarding the previous email exchange about the Brendan Beach Public Rubbish Bin – Ross Leggett

Wendy explained bin relocated to shops. Not replaced as another bin is 100m away at toilets. Briony unhappy with response and suppied alternative suggestion

(Josh has suggested we email enquiries with evidence)

10 April

From: Judith Frost-Evans (forwarded info)

Subject : Information re consultation on Pukerua Beach Road– Ross Leggett

Wendy to Ross that PKB works are included in a package of work that is in planning stage.

17 April

From: Paul FizGerald

Subject: Draft Submission re PCC Draft Annual Plan 2025/26

Word doc of submission supplied.

19 April

From: Kate Dreaver

Subject: Koha for the RA

Kate advising us that as the RA held a special place in their hearts we will be receiving a share of Iain’s Give a Little page donations.

(Account now set up)

Action Items

Train Replacement Bus Service – Received from Thomas in April.

Item 8

Metlink response to Cr Thomas Nash

We appreciate the advocacy of the Community Board and acknowledge the concerns of the community. Unfortunately this is a particularly complicated station due to the roading environment that is around it. Transmission Gully has given us an opportunity to review our options as the numbers of vehicles on the highway is reduced. When reviewing options we need to consider pedestrian safety, safe bus spaces outside of the roadway, as well as the accessibility and safety of the proposed bus stop. Unfortunately there are no simple solutions to resolve the Buses Replacing Trains (BRT) bus stop locations here.

To date, Metlink have;

• trialled buses through the station park and ride carpark, and found there were challenges with overhead clearances, impact of bus weight on the road surface, tight turning circles, and risks for buses re-entering traffic when exiting
• considered shifting the northbound bus stop back to the old location on SH59 near Te Kura Road, but determined it would be difficult to create an accessible footpath and kerb on Te Kura Road and enable bus movements through this space
• painted a bus box painted at the northbound bus stop to ensure there is designated space for a bus to pull up close to the kerb and ensure a level of accessibility for the BRT service
• engaged in an initial discussions with NZTA about their proposal to build a pedestrian crossing near Pukerua Bay Store, and if space for bus stops could be integrated into the design. We have not received any further update from NZTA on the potential design – the team can follow this up

With regards to the proposed Teihana Rd West stops, we acknowledge this idea has merit with stops created in the roadway, in close proximity to station. Some of our current concerns with this location are;

• Increased bus journey times, and the customer and operational impact this would have
• Lack of safe pedestrian crossings
• Decreased accessibility of the buses down narrower residential roads, likely having to navigate parked cars
• Overhead clearance, likely requiring arborist contracts to maintain tress back from road edge
• Potential removal of on-street parking to enable safe bus passage
• Increased noise and disturbance for residents

Ideally BRT services need to be as direct as possible, and using main access roads lends itself to safer and more efficient routes. We note that whilst the current northbound BRT bus stop [the Intercity bus stop at the north end of town] isn’t ideal in proximity to the station, it does have shelter, a safe place for the bus to pull off the road and a good kerb to aid accessibility for passenger to get off and on the bus. We agree that the Southbound stops require a shelter, and we have planned for a shelter to be installed later this year (noting has was delayed due to funding constraints).

Metlink will carry on engaging with NZTA to advocate for bus stops closer in proximity to the station that would offer a better customer and operational experience.

ENDS

2 issues – location of stop and shelter

Have asked to arrange a meeting, Thomas will try that. Paul to continue.

Dog/Penguin signs

Paul wrote an email to Andrew Gray asking to chat about the signs. Paul to ask he understands the stands for the penguin signs have been built and signs and in storage. We could volunteer to put them up. Waiting for response. Judith asked to be copied into the email.

Pukerua Beach Rd remediation works

Nothing further than the comments from Wendy

Brendan Beach Rubbish Bin

Discussed with Josh. Evidence to be collected.

Ara Harakeke Remediation

Supposed to be tied in with the Beach Road and Whitby contractor package. In the planning stage.

MOUs with groups under umbrella.

Paul will deal with this but has been busy.

Village – see general business

Project Updates

Climate Action

We’re planning the following events:

• June: item in the next Kōrero about PCC’s climate adaptation strategy
• July: panel discussion on the Climate Assembly
• August: spring clean litter cleanup and BBQ
• September: Hub pop-up: rescue jewellery using flotsam and jetsam
• November: future focus session

We would appreciate the RA setting up an account for money to be donated in memory of Iain

Community Garden Food

Hutt Mana Trust

We were awarded $2113 towards a composting system and our public liability insurance. Brian is going to work with Paul to put together a rough budget for the 1400 allocated for the new structure for composting. This will include some water tanks for soak hose watering parts of the garden.

Gay and Judith went to the award for people who got grants. Got a certificate and it was good to go to network.

Margaret saying watering system not included.

Motion for RA to approve CGFF purchases

Purchases for the compost and storage (Hutt Mana Trust project)

• Construction materials budget (including donated materials) – $1,100

Water collection extension

Up to 5 x tanks @ $110 each

Moved Jane / seconded Judith. All in favour. Carried

Rongoa

We need compost for the planting phase of the Rongoa. We plan to buy some compost to supplement the home grown supplies. Possibly with the funds from Iain’s give-a-little funds. Planting is planned for May.

• Scouts – The scouts are keen to get involved in the garden on a regular basis. They are coming Thursday 8th and possibly on a Saturday to help with driftwood collection and tree planting.
• Tree Crops Association – when we have time we’ll look at he brochure we’re creating for the Rongoa as well as the stake signs.
• Spare potted kowhai to go into the Rongoa.

Strawberry Fair

We’re planning a working bee on 17th May inviting people to come and help dig up the strawberry plants so we can replant the strawberry patch. Locals can take home spare plants. We’ll have scones & cream and a sausage sizzle at 11.30am. Jane to do poster and advertising.

Calendar

Jane is working on the calendar. Paul will mark the recycling collection days. One more garden to organise and some more photos to be taken of the beach garden.

Apricot trees

A couple of the apricots have died. We will consider replacing them with more apricots or something else that is thriving.

Potluck Social

We’re having a pot luck supper on Thursday 15th at the RSA from 6pm. All welcome, bring something to share.

He Ara Report

Lindsay Gray DFC Lounge

Approval requested to use He Ara funds for:
Nameplate
Framed photographs and story

Motion for RA to approve CGFF purchases

Approval to have the sign written and the framing of the story from available funds. Printing of 5 photos. Up to $2000

Moved Margaret / seconded Paul. All in favour. Carried

• Friday 20 June is the date set for the event – the date the title for the building, originally owned by Lindsay Gray, was transferred to the RSA.
• Work continues on the Bevan story publication.
• Website story on marine life at Pukerua Bay is still being edited.

Kōrero

We open by acknowledging with love our whanaunga Iain. He will be forever missed.

With Iain’s illness, it has been a difficult start to the year. But through mutual support and the support of our wonderful community, we succeeded in publishing the February and April issues of Kōrero, with the first focused upon the theme of adventure and the second on careers.

Unfortunately, we have had some communication problems that contributed to a misunderstanding about copy deadlines. As a result, an item intended by He Ara Pukerua for the April issue did not arrive until the “finalisation” date. This is the date when the copy has been finalised and is ready to be proofread, preparatory for design. While there can be some wriggle room shortly after the copy deadline, there is none at this point.

We’re very sorry that this happened. A reminder that the copy deadline for the next issue is recorded in the back of each issue.

Our next issue is well into development. It connects with Matariki, the local focus on Tupuānuku, and the values of honouring the past, enjoying the present, and looking forward to the future. The copy deadline was on 8 May.

The theme for the following issue is “Exploring our village: Te Araroa trail, reserves and walking track”. We may slightly expand it, to include a story on the Neighbourhood Accessibility Plan. We hope very much that He Ara will contribute, as we know this is an area of special expertise. The copy deadline is 7 July.

General Business

a. Moira

Community Dinner

Moira thought she’d have a go at a monthly dinner. In conversation with Yvonne and Andrew looking at 3 or 4 Sunday. Very light with no purpose or agenda. Bring your won dinner. In particular for people who want to get to know people better. She’s advertising in the next Korero and roll monthly from then. Lots of community events on

Not sure a dinner is best but builds on Pop-up work. Judith suggests games night

Standing for council

90% sure standing for council. Moira wants to go around RA to see what people think are important. Nikky suggested “glow” a new group to support people to stand. Most incumbents standing again.

b. Explore how we know we are acting on behalf of the residents and what we can do to learn more about what is of concern to our community.

Nikki suggested we look at the latest Village Plan. Everyone to read through it and put it on the agenda to discuss at the next meeting. 2022 Village Plan, See if there is anything not covered in there.

Nikki put together A village plan actions 2025. There is a lot of cover.

Judith suggests we address something each meeting
Community Coordinators Is that something we want to do again?

Jane suggests we talk about Social Connections
Some has been happening with the HUB and the RSA which is active have constitution so we’re officially an Pukerua RSA Club trading as PKB RSA and Community Club.
PKB HUB have applied for funding for the another Pop-up Parlour
Explore place for people for people to come together.
Paul has heard a suggestion to move the library into the Plunket Rooms
Moira points out that lots of buildings empty all week. Also asks if a regular coworking space or regular morning tea could happen. Paul says RSA is available for community to use.
If commercial then a charge is required. If not, there has to be a way to cover heating etc. Ideally everyone who came here joined the RSA. Moira’s idea of a dinner would encourage people to check out the RSA and not see it as a drinking hole. For the RSA two big costs are rates and insurance and water metered. Also electricity. Only income comes from the bar and membership (capitation to RSA). Suggest we think about how to encourage the wider community to use the spaces already available. We could approach all the locations and tap into their mailing lists. We could put something in the Korero about our venues and how you book them etc. Margaret thinks there could be more community notices in Korero.
We already have community groups displaying at the school gala. Although it could also be part of the Pop-up parlour. Could build on the community board idea at the Pop-up.

Climate Action
Climate Action Ropu has been set up with ongoing events. Such as a regular crop swap and the fermentation club has been restarted.

Infrastructure
Putting the business directory on the website. Nikky happy to update it.
It was originally on Facebook and then moved to the website. Maybe the frequently asked ones. The Korero business table people aren’t keen to join.

Action: Put something in the Korero about our venues and how you book them etc. Then update the website and promote the website itself.

Karakia Whakamutunga
Kua mutu ā mātou mahi
Mō tēnei wā
Manaakitia mai mātou katoa
ō mātou hoa
ō mātou whānau
Āio ki te Aorangi.

Our work is finished
For the moment
Bless us all
Our friends
Our families
Peace to the Universe.

Meeting ended 9.15pm