Minutes Tuesday 8 July 2025
7:30 –9:00 pm RSA Wairaka Rd
Attending: Paul FitzGerald, Nikky Winchester, Margaret Blair, Judith Frost-Evans (via Zoom)
Apologies: Jane Comben, Cr Josh Trlin,
Last month’s minutes a true and accurate representation
Moved Paul / seconded Margaret. All in favour. Carried.
Basic minutes as Jane was away
Council updates
None
Matters arising
There will be a Candidates Meeting on 20 August at 7pm at the School and Community Hall, using the stage and half of the floor.
Financial report as at 5 July 2025
BNZ $ 13,415.62
Income:
$6.16 Interest
$140.00 CGFF Plant sales
$360.00 Korero Invoices
$100.00 He Ara Invoice/Matariki
Expenditure:
$376.11 He Ara Frampton Signs
$503.44 He Ara Frameworks
$546.20 He Ara Anne Johnson
$814.20 Korero Flying Colours
$100.05 CGFF Hannah Zwartz Gardens
$ 50.00 CGFF Koha for Rongoa blessing
$ 14.00 CGFF Weedeater repair
$ 27.98 CGFF Marking Pens
Invoices - Outstanding:
$40.00 Korero
Account balances as at 5 July 2025
Res Assn 000 $462.58
He Ara 001 $161.87
CGFF 002 $2180.80
Kōrero 066 $375.07
Climate 083 $0.01
Surf Seat 067 $174.73
On Call Acct 025 $10060.56
CGFF $3550.00 On Hold & Donation
He Ara $3600.00 Donation
Korero $1650.00 On Hold & Donation
Climate $550.00 Donation
Residents $710.56 Interest & Donation
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Action Notes:
Aon Insurance declaration returned 28 May 2025 with question:
“May we question the increase of the brokerage/admin fee – a 79% increase seems a bit steep, especially as the community garden is a voluntary, community activity with no income except for the generosity of grant funding.”
Aon response 25/6/2025: Regarding the broker/admin fee, this increase was provided by our head office mid-term of your renewal. It is the new standard for Aon for every commercial policy we provide. For this renewal I can reduce the fee to $90.00 then next year we could look for some alternative insurers to save on premium.
The motion was placed to accept the AON Insurance premium quote of $736, which includes a slight discount. This will be paid within the month.
Moved Paul/ seconded Margaret All in favour. Carried
Correspondence
– Janice R and Paul L, Muri Road: complaining about lack of notice from contractors. Paul checked with the contractors, who said that they had talked to some residents in the even-numbered houses, but they didn’t leave any information for those houses where they didn’t talk to residents. However, information about the planned work was put on the RA website and social media.
– Business training programme; no response required.
– Judith hasn’t heard back from PCC. Action: Judith to ask Josh Trlin to follow up.
Action items
– Rail replacement bus stops: no response.
– Dog and penguin signs: no progress, but these are still expected to be installed at some point in this financial year.
– Remediation works: no further info.
– Ara Harakeke: fixing this wasn’t included with the other remediation works.
– Brendan Beach: no progress.
– MOUs for subgroups: no progress.
– Candidates meeting: as above.
Project Updates
Kōrero
Content for next issue is due by 7 July, with hard copy delivery due 16-18 August. The theme is “exploring our village”.
Community Garden
It was confirmed that the Garden group sold 400 copies of the calendar last year.
The motion was placed to cover the printing of 300 copies.
Moved Judith seconded Margaret All in favour. Carried
He Ara Pukerua
The motion was placed to put forward a grant proposal to Hutt Mana in the March 2026 round.
Moved Margaret, seconded Paul All in favour. Carried
A payment to Isaac du Toit was approved.
General business
– The AGM will take place on 22 October at 7pm. A notice will be included in the next issue of Kōrero. Further details, including guest speakers, will be shared on the RA website and social media. Action: Paul to invite the Muri Road developers to speak.
Meeting ended 8.23pm.