Community of Pukerua Bay

Pukerua Bay Residents' Association

Tuesday, 8 September 2009, 7.30 pm

Present:
Pukerua Bay Residents' Association committee members: Dagmar Pesendorfer, June Penhey, Iain MacLean, Kate Dreaver, Graham McLaughlin, Robyn Moore, Pat Hanley (Chair)
PCC Councillors: Tim Sheppard
PCC: Ian Barlow
Community Constable: Jonathan Westrupp

Apologies: Euon Murrell

Minutes: Adopted: Iain, Seconded: Robyn.

Matters Arising

Skate park audit report received from PCC. Good result - as per report circulated. Councillor Tim Sheppard - report accepted by PCC without reservation. Ian Barlow - recommendation arising from audit: in future joint projects there needs to be a partnership agreement that clearly sets out respective roles and expectations. Iain MacLean - NZTA advise that they will be supplying documents subsequent to his OIA request.

Community Constable

Constable Jonathan (Jono) Westrupp introduced himself. Based at Mana on initial six months secondment, having been a front line officer. Pukerua Bay perceived as a very quiet area, did we have any concerns? Various issues raised - boy racers on Pukerua Beach Road and Rawhiti Road. Advised community members to call immediately, so jobs can be officially logged, and responses made. Suggested re-instating neighbourhood watch at beach - to reduce ex-car thefts. Kate suggested we start thinking about neighbourhood watch community-wide. Issue of local crime could be included in survey - how do residents feel about neighbourhood watch and community patrols? We have the opportunity to join Porirua Community Guardians (Jenny Lester). June has been out in Pukerua Bay at night checking lighting, etc. - due for another check shortly. Pat - can we re-activate the speed recorder on SH1? Both directions?

Finance

Church appears to have cashed cheque for hall hire - balance now stands at $3,509.47.

Correspondence

Audit report from council - summary only. Reports from various council sub committees.
Asset Management Plans from PCC. Tim Sheppard - important to keep, useful for Village Plan, indicating PCC plans for the future. Committee members to read and redistribute (keep note of who to) or return to Robyn.
Graham - Buildings
Robyn - Water/Waste/Stormwater
Kate - Leisure Services
Iain - Spicer Landfill

Suggested and agreed that with all outward correspondence on behalf of Pukerua Bay Residents' Association, electronic copies be sent to Robyn for filing. June to remain postal contact, along with Pat. Any time-critical papers (e.g. wastewater submission docs for meeting on 16 Sep 2009), June will drop at Robyn's or as appropriate. Thanks June.

Civil Defence

Jack has passed keys to dental clinic and water tank on to Robyn, along with Civil Defence folder with details of volunteers on the EM register and those who want to take the First Aid course. Robyn spoke to Trevor Farmer (away for some weeks now) and thought Gary Spencer might be a possible candidate to replace Jack. - Gary is working for Trevor on EM initiatives. Robyn contributing to roofwater design project - eight tanks sited around Porirua for EM - need to ensure, through good design, that collected water is consistently of desired quality and quantity. Sourced a 25,000 liter tank (currently have a 2,500 liter tank) for Pukerua Bay emergency use - site at the school.

Public Meeting

Meeting to go ahead 29 Sep 2009. Leaflet needs to be created - suggested cut-down version of notice in community newsletter. A5 size. 650 copies to be distributed as usual. Kate to book hall. Leaflet writing/printing - Iain. Delivery: 18-20 Sep. Clarify if Deborah Hume attending - no response to invite - chase up (Pat).

Start with PowerPoint presentation - how NAP came about, support for its objectives. Outline the issues and conclusions. Ian Barlow and/or Peter Bailey from PCC to speak. Then, if present, NZTA representative to speak, followed by Peter Glensor from GWRC. Pat - invite Nigel Wilson (Kapiti/GWRC).

Karen and Dagmar offered to provide refreshments - grateful thanks. Pat paraphrased Margaret Shields from previous meeting - "bureaucrats aren't going to budge, therefore we need to put pressure on the politicians."

Lots of info to share - be clear about objectives.

Tim Sheppard - Pukerua Bay's traffic, roading and pedestrian safety issues fail to trigger action on two levels:
1. Regional Transport Plan
2. NZTA

Notes for meeting: With safety issues recognised years ago, the NAP was proposed in 2007 as a decision making tool by LTNZ (Land Transport NZ as it was before NZTA was created in 2008). Note the RLT Programme diagram on the NZTA web site: Pukerua Bay features, but no funding applied. Funding of SH1 improvements is determined by NZTA, and Pukerua Bay does not meet any standard funding criteria - the lately downsized sustainability walk/cycle/neighbourhood accessibility aspirations were a "soft" way to achieve benefit points under previous system, now no option - though the 20/20 strategy may hold some hope (as Deborah Hume said at her address to the Pukerua Bay Residents' Association earlier this year), as might the work Ian Barlow is doing on re-costing options - may gain greater benefit to cost ratio. In terms of Muri Station, see the response by the Residents' Association to GWRC analysis. For greater detail, see minute book.

Other Business

Graffiti at skate park becoming a problem, and needing cleaning up by PCC staff. A PCC employee suggests that blank screens aka Graf Art Boards could be put up to encourage taggers to use these instead. Some reservations expressed by Ian Barlow, that if the site becomes known as a "graffiti park", it may attract another activity to the area, and may compromise its main use as a skate park, which was the function requested by the Village Plan. Trevor Mason, as person responsible for this initiative, to be invited to address next meeting.

Congratulations to PCC for winning the NZ Post Local Government Excellent Awards 2009 category award out of 23 Councils (for Village Planning) and also the Supreme Award out of 44 applicants to all categories. Note: PCC has decided to distribute monies from the award to the various Residents' Associations - Thank you PCC.

Pat away 16-27 Sep and 3-13 Oct. Iain to chair next meeting. Record apologies. Robyn away for public meeting on 29 Sep (please record apologies).

Hekia Parata: meet with her and Euon on Mon or Fri before 26th Sept. Robyn and Kate available - afternoon only.

Suggest use some of our windfall money to produce a local directory (and put up on web site) - last produced around 1998 - previously about 1987 - overdue for update. Cost this before decision. Robyn suggested that cost be a minimal driver for the decision, given the value of such a directory update and that advertising can provide much of the required investment. Who is investigating cost? - Pat?

Village Plan survey to be prepared for delivery to households early next year. After Christmas, but before schools return in Jan 2010. Next sub-committee meeting: weekend before school holidays - or weekend after holidays?

Actions Required

Meeting closed at 9.30 pm